Professional Email Signatures

Creating Your e Mail Signature

An email signature is invaluable when advertising your business online.

It is extremely difficult to build a relationship with your prospect because you are physically not in front of them. An email signature will help build your credibility. Your email signature will reassure your prospect that you are a real person. People like to purchase from people they can see…so make sure to include your picture!

A signature file can be set up in your email program within a few short seconds. To set up your signature in Outlook please follow the instructions below.

Setting up a Signature file in Microsoft Outlook:

1. Click on the ”Tools” tab on the top of your screen in Outlook
2. Scroll down and click on “Options”
3. Click on the “Mail Format” tab and then “Signature Picker” at the bottom of the window [refer to diagram 01].

IMPORTANT: Notice the box that is checked beside “Don’t use when replying or forwarding”. Although you do not have to check this box, I highly recommend that you do especially if you are chatting back and forth via email.

 
                                                        Diagram 01

Ok, you should now be in the Signature Picker Window.

1. Click on “New” to create your signature.
2. Enter a name for your signature  (ie. Travel Business Signature)
3. Click on “Start with a blank signature”
4. Click on “Next”

A new window will open called Edit Signature. You may create a basic text signature only in this window [refer to diagram 02]. You may change the font size and color by highlighting your text clicking on the font button. 

                                                       Diagram 02
Create an Advanced Signature with your photo and or banner 

1. Click on the “Advanced Edit” button [refer to diagram 02].This will launch a warning window stating “This will launch and editor that is not part of Microsfot Outlook. Do you want to continue?
2. Click Yes, you want to continue.
3. Insert your picture. Your picture needs to be uploaded to the internet in order to grab the image URL.
4. Click OK

Congratulations! You have just created your first email signature. 

If you are an internet marketer, use your signature to reply to spam to generate sales. Simply create a template thanking the person for their email and simply add your signature. Don’t waste the spam emails.

Listed below is an example of a professional email signature.

Example:

_______________________________________________________________________

Christine McIvor
Global Resorts Network
Independent Distributor(2.5 yrs)
Cellular: 204-880-8254
Toll Free: 866-727-2522
www.ilovemytraveljob.com

“I save my customers up to 90% off their vacations!” 

If you have found this post helpful please leave your comments below. I really appreciate that. If you are a Twitter user, I would be ecstatic if you retweeted this post.   Thank you!

Yours in Branding Success!

 P.S. Click here to create an email signature in Gmail.

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